Advanced Document Control Course

Add more value as a Document Controller



SUMMARY

This hands-on course aims at preparing Document Control professionals to perform advanced non-routine Document Control tasks in their daily environment.

Through a balanced combination of lectures, workshops, tutorials and peer-review sessions, participants will learn how to better start and finish a project, issue useful reports and statistics on the status of documents, implement and measure meaningful KPIs (*), write fool-proof procedures, raise awareness about Document Control, and formally manage their professional competencies.

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CONTENT

Unit 1: Understand Document Control stakeholders and their requirements

  • Understand your department manager’s / project manager’s needs and ensure that you meet them
  • Ensure that you are useful and recognized member of the team and that you add value

Unit 2: Setting up Document Control for a new project

  • Analyse requirements (internal, client’s, project management team)
  • Understand the difference of perspectives from the Client’s point of view and from the Contractor’s point of view
  • Plan what needs to be implemented
  • Implement procedures, templates, registers, numbering, distribution, reviews, etc.
  • Prepare for the project kick-off
  • Design workflows

Unit 3: Reporting on the status of documents

  • KPIs (*) and metrics to measure performance
  • Design statistics for the management team
  • Understand users’ requirements
  • Present and communicate meaningful, fit-for-purpose and useful statistics and reports
  • Excel case-study workshop

Unit 4: Writing Document Control Procedures, Specifications, Requirements

  • What makes a good Document Control procedure / requirements
  • How to make a procedure / requirements easy to understand
  • Producing fool-proof procedures and requirements
  • How to formulate formal clauses and wording
  • Create mechanisms for improving / updating procedures

Unit 5: Raising awareness about Document Control

  • Organise straight forward and meaningful inductions for new team members (e.g. engineers, technical teams, etc.)
  • Communicating about roles and responsibilities, processes, procedures
  • Awareness of risks of not managing documents properly
  • Awareness of benefits of managing documents properly
  • Calculating the return on investment (ROI) of Document Control
  • Developing influencing skills

Unit 6: Organising an As-Built documentation package

  •  Analyse requirements
  •  Plan what needs to be done
  •  Documentation preparation and handling
  •  Documentation checking
  •  Documentation delivery

Unit 7: Managing your competencies

  • Assess your competency level through the Consepsys DC Competency Matrix
  • Assess how you compare with your peers / other Document Controllers
  • Explore areas for development
  • Plan the development of your skills and competencies 

(*) KPI = Key Performance Indicators

DURATION

2.5 days

COURSE FEE

In USD

In GBP

In EUR

$1300

£ 930

€ 1068

Other Currencies

All Currencies

Price

US Dollars

1300 USD

Pound Sterling

 930 GBP

Euros

1068 EUR

Singapore Dollars

1800 SGD

Malaysian Ringgits

4850 MYR

Australian Dollars

1645 AUD

Canadian Dollars

1575 CAD

In client premises

On demand

 

 

Early Bird: - 15% if you enroll & pay 200 days or more before the course!

 

FEE INCLUDES

- Course fee
- Tuition fee
- Course Material
- Snacks & refreshments
- Lunch
- Tax where applicable

 

COURSE CATALOGUE

 

2020

 

Which course should I attend?


PRE-REQUISITES

  • Experience as a Document Controller
  • Knowledge of Document Control principles, rules and best practices
  • Attendance of Consepsys DCC course is very strongly recommended
  • Functional level in English language

Locations & Dates

All our courses are delivered in English language

Face-to-Face

2020

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sept

Oct

Nov

Dec

UK & Europe

London

Face-to-Face sessions postponed to 2021 due to Covid-19 pandemic (disruptions to travelling and gatherings)

 

In the meantime, our Live online virtual classrooms are available

Amsterdam

Asia

Kuala Lumpur

America

Toronto

Below are dates for 2021:

2021

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sept

Oct

Nov

Dec

Europe

Amsterdam

 

 

 

 

 

 

 

 

 

 

 

1-3

Asia

Singapore

 

 

 

 

 

 

7-9

 

 

 

 

 

Virtual Classroom (live online)

Exceptionally, during the Coronavirus disruptions, this course is proposed in a virtual classroom option (live online, instructor-led).

 

See below upcoming live online sessions for this course. 


Live online course sessions (virtual classroom)

To check other timezones, you can use the TimeZoneConverter tool 

 

Session dates

What time will the session be, if I am in:

Europe, UK & Middle East

Americas

Australia & Asia

From Monday 30-Nov to Friday 04-Dec 2020

5 afternoons

  • e.g. London time 1.00pm to 4.30pm
  • e.g. Paris, Berlin time 2.00pm to 5.30pm
  • e.g. Dubai time 5.00pm to 8.30pm

5 early mornings

  • e.g. US Central time 7.00am to 10.30am
  • e.g. US Mountain time 6.00am to 9.30am
  • e.g. US Pacific time 5.00am to 8.30am

5 evenings

  • e.g. Perth, Singapore time 9.00pm to 12.30am

 

To check other timezones, you can use the TimeZoneConverter tool 

Course Fee

Please find below the course fee in different currencies:

All Currencies

Price

US Dollars

1300 USD

Pound Sterling

 930 GBP

Euros

1068 EUR

Singapore Dollars

1800 SGD

Malaysian Ringgits

4850 MYR

Australian Dollars

1645 AUD

Canadian Dollars

1575 CAD

In client premises

On demand

If your currency is not listed above: Convert to other currencies 


Stay informed of new dates and locations

Other regular locations include: London (United Kingdom), Aberdeen (United Kingdom), Amsterdam (Netherlands), Singapore (Singapore), Kuala Lumpur (Malaysia), Bali (Indonesia), Jakarta (Indonesia), Perth (Australia), Brisbane (Australia), Dubai (United Arab Emirates),  San Diego (United States), Houston (United States), Vancouver (Canada), Manila (Philippines)


In-Company / In-House Sessions

Consepsys can also provide in-house / in-company Document Control training courses



Feedback from Trainees

Feedbacks from other course participants:

 

 

Pete, Senior Document Controller, said:

 

" This course was excellent, good refresher on processes, gives confidence to do well. It validates our knowledge as well as improvements to be made "

 

 



More Information

COURSE SCHEDULE

Face-to-Face format

Below is the typical schedule for our face-to-face course sessions in our different course locations around the world:

 

Day 1

Day 2

Day 3

00 AM to 5.00 PM

(incl. 1-hour lunch break)

9.00 AM to 5.00 PM

(incl. 1-hour lunch break)

9.00 AM to 12.00 PM

Course

Course

Course

Live Online format

Below is the typical schedule for our live online course sessions (exceptional during Coronavirus disruptions)

 

 

Day 1

Day 2

Day 3

Day 4

Day 5

0.5 day

0.5 day

0.5 day

0.5 day

0.5 day

Course

Course

Course

Course

Course

 


CERTIFICATE

A Certificate of Attendance is issued to all participants who attended the course satisfactorily


COURSE OBJECTIVES

By the end of this course, participants will be able to:

  • Develop a structured approach to understanding their manager’s needs and to ensure that they meet them
  • Be more proficient in non-routine Document Control tasks and activities
  • Add more value to their teams / departments
  • Contribute more effectively to the success of their organisation
  • Manage their competencies


REQUISITES

Ideally: Bring a laptop computer with Microsoft Office suite – or any office suite compatible with Microsoft Office documents

This is strongly recommended but not mandatory



COURSE PAYMENT

Payment methods:

  • Debit or Credit Card
  • Bank Transfer
  • Paypal

Payment terms:

  • Enrolment is confirmed upon receipt of full payment of the course fee
  • Payment is due within 7 days after registration and issuance of invoice
  • If you would like to pay by instalment, let us know when you enrol - please note that the full course fee will have to be paid before the course


OTHER COURSES

DCC - Certified Document Controller Training Course

DCM - Certified Lead Document Controller Training Course

MGR - Transitioning to a Manager Position

Compare Course Options


We also offer online short course modules (e-learning):

EDC - Short Online Course Modules on Document Control